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Purchasing Support Specialist

Location: La Mesa
Posted on: November 18, 2021

Job Description:

General Atomics (GA), and its affiliated companies, is one of the worlds leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies.We have an exciting opportunity for a Purchasing Support Administrator to join our Contracts and Procurement team located in Torrey Pines, Ca. Under limited supervision, this position is responsible for a variety of duties in support of the purchasing department, with primary emphasis on administering the Company credit card program (P-Card Program). This position manages the day to day activities of the P-Card program. The Company utilizes the Bank of America software named WORKS for its P-Card program.Other duties include supplier coordination to ensure materials, supplies, and equipment are shipped and delivered on the dates required. Coordinates with purchasing, production, engineering, and quality assurance to expedite deliveries of material requirements. Maintains records and files of purchases, shipments, returns of damaged items, and related matters. Responds to requests for purchasing data and status of material activities.DUTIES & RESPONSIBILITIES:

  • Manage the P-Card accounts of over 350 cardholders; duties include assigning and maintaining spend control profiles, maintaining cardholder/manager relationships by Company business group. Serves at the main customer service representative, fielding calls for unblocking accounts for approved merchants, transaction disputes, password resets, generating spend reports and other functions as required.
  • Perform audits of P-Card transactions, cardholders et al
  • Contacts suppliers and transportation companies, to ensure materials, supplies, and equipment are shipped and delivered as required.
  • Coordinates with all required internal departments to expedite material requirements.
  • Maintains records and files pertinent to purchasing information, shipments and returns of damaged items. Compiles, records, and tracks pertinent purchasing data.
  • Responds to routine verbal and written requests for information from internal sources concerning purchasing data and status of material activities. May participate in responding to non-routine requests for information.
  • Maintains the strict confidentiality of sensitive information.
  • Preforms other duties as assigned or required.We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.Job Qualifications:
    • Typically requires a high school diploma or equivalent and six or more years of experience supporting a purchasing department.
    • Must be customer focused and have a considerable understanding of procurement principles and concepts as well as a considerable understanding of procurement practices and standards.
    • Must possess: (1) the ability to follow policies and procedures as well as general instructions and the ability to recognized deviations from accepted practices; (2) strong organizational, verbal and written communication skills to accurately document and report findings; (3) strong interpersonal skills to effectively interface with all levels of employees and outside representatives; and, (4) strong computer skills.
    • The ability to work independently or in a team environment is essential, as is the ability to work extended hours and travel as required.
    • Strong competency in Excel, Word and PowerPoint
    • SAP ERP system experience desirable

Keywords: GENERAL ATOMICS, La Mesa , Purchasing Support Specialist, Other , La Mesa, California

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