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HR Assistant - Academic Personnel

Company: University of California - San Diego Medical Cente
Location: San Diego
Posted on: October 16, 2019

Job Description:

This position is a contract position approved for 1 year with the possibility of extension/career conversion. Special Selection Applicants: Apply by 10/15/2019. Eligible Special Selection clients should contact their Disability Counselor for assistance. DESCRIPTION =========== The Academic Resource Center (ARC) was established as a centralized business service center to provide Health Sciences departments with efficient standardized transactional support services for faculty, academics, scholars, and department liaisons in the areas of recruitment, appointment, academic reviews, personnel administration, and compensation. ARC's goal is to provide expert, timely, and accurate service and advice in support of the UC San Diego Health Science's mission of groundbreaking research, inspired teaching, and outstanding clinical care. The Academic Resource Center (ARC) is looking for an entry level candidate to complete HR related duties including data entry, visa forms, employment verifications, etc. HR experience is not required, but preferred. Candidates who have experience using various computer systems and who are detail oriented are encouraged to apply to this position. Duties include assisting with the administrative management of rosters, end dates and data entry for visiting graduate students, visiting scholars, postdoctoral scholars, and staff physicians. Assist with the completion of visa forms, new appointment and reappointment administrative tasks (including DocuSign, internal appointment systems and databases, Service Now, Outlook). Processes new appointments, reappointments, amendments, separations, extensions and recruitment postings for the scholar and staff physician population. Monitor, track, and transact case management submissions using a case management system and mainline phone calls and perform triage duties. Provide feedback on the maintenance of the Health Sciences ARC websites. Audit and maintain appointment and visa compliance in accordance with university policies and procedures. Learns to apply professional UC Academic HR concepts, organization and / or system-wide policies, and procedures in the completion of UC Academic HR assignments that are of limited scope and impact. Receives instructions on most work assignments, and regularly consults with more senior academic HR Analysts and / or manager in the course of completing assignments. Exercises some judgment within defined procedures and policies to determine appropriate action. MINIMUM QUALIFICATIONS ====================== * Bachelor's degree in related area and / or equivalent experience/training. * Acquiring knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR. * Acquiring knowledge of the organization's human resource management system (HRMS) and other related business software programs and systems. * Analytical skills to conduct analysis and develop recommendations, demonstrating organizational and problem-solving skills. * Skills to communicate effectively, both verbally and in writing. Ability to independently compose correspondence and proofread letters, memos, and reports using correct rules of punctuation, grammar, and style. * Organizational skills to meet many concurrent deadlines on a variety of projects. Must be able to prioritize workload paying close attention to detail and accuracy. * Strong attention to detail, especially when entering data into various systems, documents and spreadsheets. * Demonstrated ability to effectively work in various systems, with accurate data entry, document upload, and client communication. PREFERRED QUALIFICATIONS ======================== * Experience with UCSD visa process. * Human Resources/Academic Personnel experience. SPECIAL CONDITIONS ================== * Employment is subject to a criminal background check. * Candidates must be willing to travel to various Health Sciences locations: Campus, Frazee, Hillcrest, East Campus, etc. and maintain a flexible work schedule based on customer needs. * Must be willing to work occasional overtime as needed for deadlines and may be required to attend occasional meetings on the weekends.

Keywords: University of California - San Diego Medical Cente, La Mesa , HR Assistant - Academic Personnel, Human Resources , San Diego, California

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