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Clinical Supplies Coordinator

Company: Inovio
Location: San Diego
Posted on: November 12, 2019

Job Description:

Company Profile

Inovio is an innovative biotechnology company focused on the discovery, development, and commercialization of its synthetic DNA technology targeted against cancers and infectious diseases. Inovio\'s proprietary technology has been demonstrated to consistently activate robust and fully functional T cell and antibody responses against targeted cancers and pathogens. With an expanding portfolio of immune therapies, the company is advancing a growing preclinical and clinical stage product pipeline. Partners and collaborators include AstraZeneca, Regeneron, Roche/Genentech, ApolloBio Corporation, GeneOne Life Science, The Bill & Melinda Gates Foundation, Coalition for Epidemic Preparedness Innovations (CEPI), Defense Advanced Research Projects Agency, National Institutes of Health, National Institute of Allergy and Infectious Diseases, National Cancer Institute, HIV Vaccines Trial Network, Walter Reed Army Institute of Research, Medical CBRN Defense Consortium (MCDC), The Wistar Institute, and the University of Pennsylvania. For more information, visit

Job summary

The Clinical Supplies Coordinator is responsible for coordinating and monitoring all shipments and returns of supplies in support of clinical trials. Frequent communication/collaboration with cross-functional groups from multiple internal departments in support of Clinical Trial planning and process improvements are essential components of this position. Document review, procedure updates, metrics reporting and change submittals are also required in support of a standard practice of continuous improvement within this role. Special projects are a necessary aspect of the Clinical Supplies Coordinator position.

Essential job functions and duties

* Liaise between Clinical, and Manufacturing/Production departments in support of clinical trial shipment activities.

* Review parameters, customer demand and operational procedures to ensure delivery of shipments.

* Participate and/or establish meetings as required.

* Coordinate and monitor shipments, returns, and in-transit materials in support of clinical and R&D trial requests

* Communicate with external customers regarding shipments, returns, and inquiries.

* Create and coordinate shipment orders upon customer request.

* Create and coordinate return shipment orders upon customer request.

* Monitor shipments to ensure delivery and undue delay.

* Work jointly with Clinical Sites, Shipment Requestors, Freight Providers, and Brokers to ensure timely processing of all domestic and international shipments and returns.

* Investigate and resolve any shipping discrepancies that may occur during the distribution process.

* Assist with packaging and shipping activities as needed.

* Coordination of materials and goods.

* Maintain inventory management system.

* Review and monitor inventory levels in relation to usage and demand.

* Generate and prepare metrics or reports for meetings and presentations.

* Document writing and supporting projects

* Create/revise SOPs, work instructions, protocols and reports as well as other documents as required.

* Address audit findings and institute related actions

* Collaborate with Manufacturing Engineering in distribution-related process development/changes.

* Independently coordinate process improvements related to manufacturing and distribution

* Generate or assist in change orders, NCMRs and other documents as needed.

* Other duties as required

Minimum requirements

* Bachelor s degree required or an equivalent combination of education, training and/or experience from which comparable knowledge, skills and abilities have been attained

* Minimum 2 years of industry experience in supply chain management and quality system background

* Familiarity with ERP systems

* Familiarity with CFR Title 21 Part 820 and ISO 13485:2003

* Ability to write document such as SOPs, Work Instructions, Protocols and Reports, and etcetera

* Ability to work independently and coordinate within a team

* Excellent written and verbal communications skills

* Excellent organization skills

* Proficient with standard Microsoft Office tools (Word, Excel, Outlook, PowerPoint)

* Physically able to work in an environment involved with packaging and shipping clinical devices and supplies in addition to typical office activities

* Physically able to lift up to 25 pounds


Inovio Pharmaceuticals, Inc. is committed to a policy of equal employment opportunity. In keeping with our policy, Inovio will recruit, hire, train and promote into all job titles the most qualified individuals, without regard to race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, veteran status, physical or mental disability, medical condition including genetic characteristics, sexual orientation, or any other consideration made unlawful by federal, state, or local laws.

A current US work authorization is required. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Inovio offers an attractive benefits package and is an equal opportunity employer. Read More

Keywords: Inovio, La Mesa , Clinical Supplies Coordinator, Healthcare , San Diego, California

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