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Office Manager

Company: Brady Company San Diego Inc.
Location: La Mesa
Posted on: January 16, 2022

Job Description:

Brady SoCal is Subcontractor in the Commercial Construction industry. Brady SoCal self-performs metal stud framing, drywall, lath, plaster, doors & hardware, acoustic ceilings, and specialties. Brady SoCal is looking to hire a dedicated Office Manager to join our team ASAP. Brady SoCal has a great culture that has created long term employment for many people. Brady SoCal is a 2020 The Union Tribune San Diego Top Workplaces Winner.Job Summary

  • Oversee and direct the Administration Department.
  • To see that the Administration Staff is equipped to meet the administrative needs of the company.
  • To perform all Accounts Receivable duties and to assist the Management Team in tracking cash flow and projected revenue.
  • To oversee Accounts Payable and AP check runs.
  • Oversee payroll department and help process payroll.
  • This position reports to the President.--Qualifications:
    • 3 years of previous experience in a Management/Leadership role.
    • Capable of operating at a proficient level; Viewpoint/Vista, GC Pay, E-builder, Procore, Textura, Procore, LCP tracker, Excel, Word, Outlook, Bluebeam, Microsoft Teams, Zoom.
    • 3 Years in construction accounting
    • 3 years of Labor Compliance/Certified Payroll Experience
    • 3 years of contract administration, OCIP/UCIP and Insurance compliance--Responsibilities1. Manage and direct the Administrative Staff.2. Make any adjustments to the Administrative Staff that may be necessary to meet the administrative needs of the company at any given time.3. Review all Accounts Payable invoices before they are entered (check codes and due dates).4. Review mail distribution before it is distributed by the receptionist.5. Update Projected Revenue and Work in Progress in the accounting system monthly under the direction of the President.6. Oversee the Payroll Process - weekly.7. Subcontractor compliance - Issue Master Subcontracts, work orders and process sub progress billing. 8. Maintain general maintenance for the building and equipment. (Air conditioning, plumbing, lighting, copy machine, fax machines, printers, and telephone services.)9. Review BICA report monthly to see if any liens have been placed on any of our projects.10. Pre-Qualifications 11. Process all Accounts Receivable.
      • Run a Payment Worksheet for each project monthly. Distribute reports to their respective Project Manager for update.
      • Enter billings into the accounting system based on Project Manager's Payment Worksheet.
      • Make collection calls and follow up calls regularly.
      • Receive and process progress and final payments. Give a copy to the Project Manager.
      • Run, print, and mail statements to our clients monthly.
      • Run Utilization Reports monthly.12. Process all Change Orders
        • Pull Change Control back up for each Change Order.
        • Enter each Change Control sheet as Status I and reflect the Change Order number, date received, and the amount of the Change Order approved for that change.
        • Execute the Change Order and return it to our client keeping a copy for our records.
        • File the Change Order and the back up in the Document Filing System (DFS).13. Close Out all projects upon completion and receipt of final payment.
          • Process any guarantee or warranty forms required by the Contract Documents.
          • Close out the project on the Accounting System
          • Run close out reports - OPS 850 and OPS 810
          • Collect Accounts Receivable, Accounts Payable, Job Cost, and Certified Payroll files and give them to the Estimating Administrator to be merged with the DFS for that project and direct her to archive the DFS records.14. Provide secondary telephone back up as needed. 15. Weekly Administrative meetings with Admin team.16. Insurance Compliance, OCIP/UCIP enrollments and compliance

Keywords: Brady Company San Diego Inc., La Mesa , Office Manager, Executive , La Mesa, California

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