Meetings & Events Coordinator
Company: Disability Solutions
Location: Coronado
Posted on: May 3, 2024
Job Description:
Perched on its own 15-acre peninsula, Loews Coronado Bay Resort
is a private oasis of tranquility near San Diego. This Coronado
hotel offers views of the shimmering bay waters and the San Diego
skyline. Welcome to Coronado's Secluded Water Escape.The Meetings &
Events Coordinator assists Event Managers, Catering Managers and/or
Conference Managers in providing world-class contracting,
preparation, coordination and servicing of group and social
business. Coordinates proposals, contracts and M&E
documentation to communicate contractual information, event details
and changes in conference programs to appropriate hotel operating
departments and partnering teams.Essential Functions and
Responsibilities
- Ability to juggle multiple tasks & projects with superb
accuracy in a fast paced environment
- Strong administrative skills and attention to detail
- Exceptional customer service skills, over the phone and in
person, with customers and internal departments
- Ability to manage different personalities, work styles and
needs
- Write (or review) and distribute emails, correspondence memos,
letters and customer specific communications as requested
- Assist in the preparation of regularly scheduled reports
- Assist with return phone calls. Qualify leads with additional
details. Help clients with details on upcoming groups
- Coordinate reservations and amenities for Managers. Ensure room
is ready and amenity delivered prior to arrival
- Assist with special project tasks, including mailings, sales
blitz lists and other sales related activities
- Prepare contracts for Event and Catering Managers; merge, alter
and distribute for a tentative booking
- Assemble proposals and regret correspondence for Event and
Catering Managers
- Create Post Convention Reports, merge corresponding thank you
letters
- Conduct Site Visit Tours as needed for Event and Catering
clients
- Send first contact template response to Catering inquiries with
basic hotel information
- Assist in managing execution of small one-day meetings or rooms
only programs
- Work directly with Operations/Restaurant to help coordinate the
handling of functions
- Communicate with Catering and Conference events to inform cut
off dates, review pickup reports for straight-line
availability
- Assist with event execution including walking meeting rooms to
ensure set is accurate, greeting meeting planners in meeting rooms
on event days, and communicating requests to appropriate department
for execution
- Other duties as assignedQualifications
- Knowledge of the hospitality industry and exposure to
sales
- Strong knowledge of Delphi, MeetingBroker and other key sales
systems & technology
- Excellent communication, organization, written and guest
relations skills
- Must be computer savvy and proficient in Microsoft Excel and
Outlook
- Ability to write, speak and interact clearly and
professionally
- Extremely organized. Strong multi-tasking and time-management
skills.Wage range for this position, based on experience, is $19.20
to $24.00.
Keywords: Disability Solutions, La Mesa , Meetings & Events Coordinator, Other , Coronado, California
Didn't find what you're looking for? Search again!
Loading more jobs...